Admin and Finance Assistant


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Aldelia - Our client is a multinational company that designs and builds electrical systems and provides services for the aerospace, defense, transportation and security markets.


Job Description:

  • Assist and support the Country Director and the different employees on all daily matters
  • Assist in the preparation of meeting agenda and presentation materials
  • Liaise with overseas offices on conference calls, organization of facilities and trips as needed
  • Generation and collation of reports and materials
  • Organizing meetings, tracking participation, following up on all action items
  • Administration of travel arrangements, hotel accommodation
  • Prepare travel expenses claims and ensure related checking, approval and payment process is done within reasonable delays
  • Planning, tracking and management event processes
  • Support the Legal Department in all legal inquiries and questions they could have
  • Assist in all other administrative duties, as and when required
  • Payroll:
  • Under the supervision of our advisory establish labor contracts in respect of Nigerian rules
  • Set up and operate the payroll of Nigeria employees
  • Perform regulatory declarations
  • Accounting Tasks:
  • Get in contact with the local stakeholders (governmental entities, accounting companies,…) towards the accounting requirements
  • Review and process all vendor invoices
  • Help in the production of relevant and regular financial reports, reconciling data and accounts
  • Prepare and record payment (mainly on internet banking) on a timely basis
  • Maintain vendor files
  • Support month end closing process
  • Process all monthly, quarterly, annual declarations for VAT, other taxes, …
  • Note that all these accounting tasks are done in coordination with the Regional Holding only if required by them.



  • Minimum Diploma in Business/Office Administration and/or Associates degree in Accounting with at least 3 years of relevant working experience
  • Proficient in Microsoft Office applications, especially in Excel
  • Possess ability to analyze the environment and propose changes to improve administrative efficiency
  • Open to understand business, critical needs and key activities to ensure obtainment of company’s objectives
  • Ability to maintain confidentiality a must
  • Exposure in a multi-cultural environment in an international business organization beneficial
  • Flexible and able to adapt quickly to changing environment
  • Excellent interpersonal, organizational and communication skills
  • Ability to converse in French will be advantageous


This job originally appeared elsewhere.




Job Level

Experienced (Non-Manager)




Administration & Office Support

Job Type


Minimum Qualification


Preferred Years of Experience

3 - 5 years