Procurement Officer

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH

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Since 2009, Nigeria has been the scene of attacks by Boko Haram against the population. In particular, the north-east of the country is affected by destruction and displacement. More than 20,000 people have been killed and about 2.2 million people are displaced from their communities.

The project “Support to the internally displaced and resilience of host communities in the north and north-east of Nigeria” will be financed by the BMZ and the EU. It is in the context of Germany's commitment to "fight causes for displacement – stabilize host communities - support refugees". The project is in line with the EU action plan against refugee crises and with the national indicative programme of the 11th European Development Fund.

The project’s purpose is to improve the living conditions of internally displaced persons (IDP), the population in host communities and of IDPs returning to their communities of origin in north-eastern Nigeria.

The project focuses geographically on the federal states of Adamawa and Borno in north-eastern Nigeria where an estimated number of 5 million people is in need of support. With its measures of rehabilitation and development the project is complementary to humanitarian assistance which is provided by other actors. The planned interventions are closely coordinated and harmonized with other donors and stakeholders.

The project will be active predominantly in informal IDP camps and host communities and communities of origin of IDPs. It promotes the linkage of rehabilitation and development. The aims of the project are to stabilize living conditions in the IDP population and population of host communities, allow the resumption of social and economic life of IDPs while they return to their communities of origin as well as the rehabilitation and reconstruction of these communities. Access to formal and non-formal education, to health services, to energy, water and sanitation, the rehabilitation of road and other built infrastructure, the recapitalization of destroyed agricultural production materials, social transfers (cash transfers) and the revival of local economy are examples for areas of intervention. For the rehabilitation and reconstruction in communities of origin, the project will apply a community based and participative approach to draft community development plans. For its implementation the project will collaborate with consultants as well as consortia of international and national non-governmental organizations.



  • Purchasing materials and equipment for the GIZ office and GIZ-assisted projects/programmes in accordance with GIZ rules and conditions 
  • Customs declarations 
  • Vehicle registration
  • Informing projects and programmes on time about the status of procurement and customs matters, particularly in the event of delays
  • Coordinating effectively with colleagues in the administrative division and with procurement officers at Head Office.



  • Purchasing, procurement
  • The procurement officer 
  • Procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations
  • Enters and maintains data relevant for procurement and tenders in prosoft 
  • Accepts goods and ensures that the receipt is documented and goods received checked appropriately
  • Enters purchase requisitions and confirmation of receipt of goods through ‘Beschaffung Online’ for procurement through Head Office
  • Processes complaints 
  • Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction 
  • Arranges for the safe transfer of goods to their destination
  • Notifies projects and programmes of delivery location and time 
  • Processes cases of damage in transport
  • Documents and files properly completed orders
  • Prepares and submits all necessary papers for duty-free import of goods
  • Monitors and controls deliveries by ship
  • Monitors release of goods and further processing 
  • Organised and coordinates the collection of goods
  • Enters information in the customs declaration database, prepares statistics if needed
  • Organises initial registration, tax and insurance for project vehicles
  • Forwards registration and insurance papers to the responsible project/programme staff
  • Documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
  • Notifies responsible project or programme staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary
  • Processes accident insurance claims against local and German insurance companies in cooperation with Head Office
  • Informs GIZ staff in the country in question about customs issues relating to private goods and registration and insurance of private cars 
  • Informs and assists GIZ staff as regards outward journeys as part of the GIZ office’s service package
  • Uses external service providers to complete customs declarations procedures and vehicle registrations and supervises them
  • Organises distribution of office funds and other office supplies
  • Monitors the setting up and handling of vehicle logs 
  • Summarises reports by drivers on the condition of vehicles
  • Required qualifications, competences and experience



  • BA in business administration, recognised commercial diploma in business administration
  • At least 3 years’ professional experience in a comparable position
  • Outstanding knowledge of purchasing
  • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Basic knowledge of one of the European languages used within the GIZ, ideally a knowledge of German
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 


Duty station



GIZ Nigeria is an equal opportunity employer, both men and women are encouraged to apply. Please note that only shortlisted candidates will be contacted.




Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH

Job Level

Experienced (Non-Manager)




Supply Chain / Procurement

Job Type


Minimum Qualification


Preferred Years of Experience

3 - 5 years