Office Manager

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH

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Since 2009, Nigeria has been the scene of attacks by Boko Haram against the population. In particular, the north-east of the country is affected by destruction and displacement. More than 20,000 people have been killed and about 2.2 million people are displaced from their communities.

The project “Support to the internally displaced and resilience of host communities in the north and north-east of Nigeria” will be financed by the BMZ and the EU. It is in the context of Germany's commitment to "fight causes for displacement – stabilize host communities - support refugees". The project is in line with the EU action plan against refugee crises and with the national indicative programme of the 11th European Development Fund.

The project’s purpose is to improve the living conditions of internally displaced persons (IDP), the population in host communities and of IDPs returning to their communities of origin in north-eastern Nigeria.

The project focuses geographically on the federal states of Adamawa and Borno in north-eastern Nigeria where an estimated number of 5 million people is in need of support. With its measures of rehabilitation and development the project is complementary to humanitarian assistance which is provided by other actors. The planned interventions are closely coordinated and harmonized with other donors and stakeholders.

The project will be active predominantly in informal IDP camps and host communities and communities of origin of IDPs. It promotes the linkage of rehabilitation and development. The aims of the project are to stabilize living conditions in the IDP population and population of host communities, allow the resumption of social and economic life of IDPs while they return to their communities of origin as well as the rehabilitation and reconstruction of these communities. Access to formal and non-formal education, to health services, to energy, water and sanitation, the rehabilitation of road and other built infrastructure, the recapitalization of destroyed agricultural production materials, social transfers (cash transfers) and the revival of local economy are examples for areas of intervention. For the rehabilitation and reconstruction in communities of origin, the project will apply a community based and participative approach to draft community development plans. For its implementation the project will collaborate with consultants as well as consortia of international and national non-governmental organizations.



  • Providing administrative services for the programme 
  • Meeting the administrative needs of the office independently, with a minimum of intervention
  • Managing the support and administrative staff at the programme office
  • Ensuring that financial and administrative regulations are complied with.



  • Coordination
  • The administrative professional
  • Ensures that information is exchanged between programme staff, partners and other institutions
  • Accompanies the programme manager or other team members to meetings if necessary 
  • Prepares and organises internal meetings
  • Administration
  • The administrative professional
  • Is responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.) 
  • Coordinates with the GIZ office on the mode of service delivery
  • Ensures that computers and software function properly
  • Monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines
  • Is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules
  • Manages confidential files, specifically in the areas of personnel and finance 
  • Finance and accounting
  • The administrative professional
  • Helps prepare programme budget planning
  • Helps monitor expenses in accordance with the budget
  • Manages and monitors the monthly accounting and financial plans
  • Is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers 
  • Checks travel expense statements of staff for approval by the superior
  • Initiates cash withdrawals for various projects 
  • Carries out spot checks of the cash and bank book
  • Checks requests for funds before release
  • Audits project accounting
  • Monitors communication and interaction between governmental institutions, ngos and society by analysing the media, engaging in direct dialogue, and participating in meetings and seminars etc.


Requirements and Qualifications:

  • University degree in relevant specialisation and qualification in business administration desirable (equivalent of BA or MBA)
  • At least 3 years’ professional experience in a comparable position
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Basic knowledge of one of the European languages widely used within the GIZ, ideally German. Knowledge of Hausa would be an added advantage 
  • In-depth understanding of financial planning and accounting
  • Broad experience of management and administration
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 
  • Good communication skills
  • A good team player who is willing to take on responsibility 
  • Innovative and possessing a positive attitude to change