Accounts Payable

The George

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A firm in the food services sector seeks qualified candidates to fill this role


Primary Objective of the position:

  • The Accounts Payable Officer is in charge of the day to day processing of all invoices,
  • statements and payments of goods and services incurred by the hotel by ensuring
  • that necessary backup and approvals are obtained in accordance with hotel
  • accounting and financial controls, and within the policies and procedures as outlined
  • in hotel and corporate policies and guidelines, and the hotel’s business plan.




  • Compares purchase orders to invoices and distributes to proper Department
  • Head for approval
  • Audits bills for errors, corrects as necessary
  • Check if VAT is charged in received invoices and ensure if WHT is deducted from
  • the payment invoices.
  • Attaches bills to purchase orders and receiving documents
  • Ensures proper back up is attached to expense reports
  • Maintain expense schedule.
  • Processes approved invoices in the computer, and balances the open invoices to
  • the computer listings
  • Ensures correct charging amount by coding invoices
  • Reconciles all statements, requests missing invoices, and makes adjustments as
  • necessary
  • Summarizes payments due and communicates cash needs to the Financial
  • Controller for approval
  • Ensures appropriate support documentation is obtained and attached to the
  • invoices before payment is made
  • Stamps all invoices “paid” before going to the check signers for signature
  • Maintains all necessary files and registers for accounts payable
  • Accounts Officer, Accounts Payable 2
  • Keeps file on audited food invoices and pays regularly
  • Maintains a file for current and new vendors
  • Maintains paid and unpaid invoice files
  • Prepares all appropriate period closing reports and entries
  • To maintain accounts payable ledger and check the status on weekly basis and to
  • report CFO.
  • It is not the intention of this Position Description to provide an exhaustive list of
  • job duties. It provides a focal point to the incumbent in the hope that they will
  • develop the job further. From time to time and in line with managerial priorities,
  • it is expected that the incumbent will work as and where directed by
  • management and in line with improving customer service.
  • Follows all applicable laws relating to general accounting practices and tax
  • regulations
  • Complies fully with the set financial reporting deadlines and guidelines, as
  • outlined in and by the Financial Controller
  • Maintains high confidentiality
  • Reports any suspicious behaviour of employees to the Financial Controller and
  • Security
  • Ensures that all potential and real hazards are reported appropriately
  • immediately
  • Follows emergency procedures to provide for the security and safety of guests
  • and employees
  • Supports a safe hotel by applying hotel regulations, and adhering to existing laws
  • and regulations
  • Maintains the highest standards of personal hygiene, dress, uniform,
  • appearance, body language and conduct
  • Responsible Business: show involvement and be interested in environmental
  • and/or social issues by participating in Responsible Business hotel and
  • departmental activities


  • Good communication skills, both verbal and written
  • Must be able to effectively present information and respond to questions from
  • groups to managers, clients, customers and ownership
  • Accounts Officer, Accounts Payable 3
  • Proficient in Micros, Material Controls, Sun System, Microsoft Word, Microsoft
  • Excel and other applicable accounting computer software.
  • Bachelor Degree in Accounting
  • 5 years+ hotel working experience required
  • Works closely and proactively with the Cost Controller and all Department Heads
  • Ensures familiarity with in-house facilities to assist guests and promote sales
  • Informs and updates the Financial Controller on problems and unusual matters
  • Attends meetings and training required by the Financial Controller
  • Assists colleagues when needed
  • Ensures guest satisfaction by performing duties such as attending to their
  • requests and inquiries courteously and promptly
  • Accepts flexible working schedule when necessary for the hotel’s uninterrupted
  • service
  • To always be updated on:
  • Special promotions
  • Marketing promotions
  • Laws relating to own field of responsibility
  • Stays abreast of current and new industry technology relating to function
  • Performs required duties and responsibilities in a timely and efficient manner to
  • achieve the overall objective of the position
  • Maintains a favorable working relationship with employees and colleagues to
  • promote a cooperative and harmonious working climate
  • Projects a favorable image of The George Hotel to the public




The George

Job Level

Experienced (Non-Manager)




Accounting / Audit / Tax

Job Type


Minimum Qualification


Preferred Years of Experience

5 - 7 years