Inventory and Database Officer- Pharmacy

Wellrose Pharmacy

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Job Details

  • Ensure that goods received by company store/warehouse are matched with the actual invoices from the suppliers in the ERP/Database system
  • Report shortfalls and surplus inventory weekly and monthly for replenishment
  • Ensure proper, accurate, timely and inventory and relevant financial documentation(invoices, way bill, Delivery notes etc) are maintained
  • Maintain and update the inventory data base of the company
  • Support monthly physical stock take count/process across business retail chain.
  • Ensure that there are duly authorized documentary approvals for every data that is to be entered into the inventory data base
  • Prepare and present daily, weekly, monthly and ad-hoc inventory levels and consumption reports to all the relevant departments
  • Coordinate with Procurement/warehouse team to implement and ensure control system to reduce damage, breakage and inventory expiration.
  • Support the Procurement and Finance Control units with inventory analyses
  • Coordinate with Accounts/Finance Dept. to ensure that all product costs are properly taken in the cost of sales and inventory costs
  • Perform margin analyses per SKU, category and per branch across the network
  • Responsible for communicating with all department managers and purchasing on inventory levels and locations.
  • Work closely with Purchasing personnel, and Branch manager to assure proper inventory control and accounting practices are adhered to. 
  • Assist other functional units within the Accounts/Finance in carrying out jobs as and when required by the management
  • Assist in establishing and implementing inventory policies and procedures
  • Alert management on bad stock practices noticed and initiate actions to mitigate possible losses
  • Report to the Financial Consultant and the MD  on periodic basis



Years of experience

2 year(s)





Skills & Experience:

  • Bachelor's degree in Accounting/Statistics/Computer Science with 2 years relevant experience
  • Ability to handle people, processes and products
  • Sound analytical thinking skills
  • Innovative and forward thinking, with a track record of executing new ideas
  • Familiar with the Company’s Data Base System/ERP
  • Excellent organisational skills
  • High standard of attention to detail
  • Good problem solving and decision making skills
  • Strong proficiency in the use of Microsoft Office Suite especially MS Excel



Salary is negotiable based on experience and qualifications


Method of Application

Interested and qualified candidates should send a one page summary of their most significant achievements for the last 2 years alongside their application letter, a detailed CV and relevant copies of credentials via



Wellrose Pharmacy

Job Level

Experienced (Non-Manager)




Accounting / Audit / Tax

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years