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This is not a 9-5 job and requires someone that can work flexible and sometimes long hours to get the job done, but equally rewarding opportunity with a very competitive remuneration package and opportunities to travel.
The ideal candidate will meet the following criteria:
- Links to the Information Technology Industry, with subsequent understanding of one of these markets.
- Experience as a PA to a Director, Board Member or CEO would be beneficial.
- Available to travel at short notice.
This position will provide executive support to the Managing Director. H/S will be responsible for managing the fast-paced, high visibility and active executive office.
Responsibilities to include, but not limited to:
•Develops and/or maintains databases, distribution lists, mailing lists and filing systems
•Coordinates Executive’s schedules and makes appointments
•Prepares and tracks expense reports and purchasing requests for supplies
•Manages executive’s calendar and schedule/coordinate daily meetings and appointments]
•Arranges travel plans and itineraries and compiles documents for travel-related meetings
•Answers and screens a high volume of phone calls and email, taking action when appropriate and following up (ability to roll calls)
•Performs various miscellaneous clerical functions, including picking up and delivering documents, opening and distributing mail, etc
•Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
•Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings
•Acts as custodian of corporate documents and records
•Composes and prepares confidential correspondence, reports, and other documents such as expense reports
•Creates and maintains databases and spreadsheet files
•Greets scheduled visitors and directs to appropriate area or person
•Tracks competitive projects, spec sales, and producer deals
•Supervises the Intern Staff
•Minimum 4 - 6 years related experience
•Proficiency with Word, Excel, PowerPoint and internet software
•Familiar with a variety of industry concepts, practices, and procedures
•Familiar with information technology concepts & industry practices
•Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
•Organized and detail oriented with the ability to manage multiple high priorities
•Ability to represent the CEO, Department and Company in a professional yet approachable manner.
•Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
•Strong organisation skills. Ability to attend to details while maintaining a big picture orientation
•Ability to coordinate multiple tasks, appropriately prioritise work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
•Ability to work independently, with minimal supervision
•Excellent decision-making and judgment skills.