Responsible for checking supplier invoices for pricing, coding, limits, authority and validity. Take up queries direct with suppliers and employees;
Input supplier invoices and expense claims into the Finance System and reconcile all supplier accounts. This includes input of credit card, air travel and cab charge information.
Assist Accountant/s with duties that may arise form time to time, particularly during absences;
Make timely payment of all accounts including supplier invoices, re-imbursement to staff, bank transfers, payroll liabilities and acquittals of corporate credit card usage, in line with Bush Heritage
policies, procedures and authorisations;
Administer preparation of payroll for authorisation and transmission;
Maintain petty cash;
Maintain a proper filing system for all transactions, within assigned responsibilities, for audit and accounting purposes;
Raise debtor invoices as required.
Act as the liaison point for Bush Heritage staff in relation to building facilities management issues.
Work collaboratively with suppliers and staff to ensure Bush Heritage is well regarded as making timely payments of accounts and issuing accurate invoices;
Maintain appropriate filing systems for suppliers, credit card payments and employee reimbursements (i.e. all payments made);
Provide copy records and information required for audit and grant acquittals;
Coordinate all internal (Bush Heritage) building facilities management issues, including liaison with the external Building Manager on maintenance issues.
Assist with documentation and other duties as directed by the Finance Manager;
Other duties across Bush Heritage consistent with the position grading.
The Accounts and Administration Officer will assist with general duties under the direction of the Finance Manager. In our small and informal working environment, all staff co-operate in general areas
such as answering phones, “housekeeping” duties etc. All staff are expected to work collaboratively and participate in a wide range of tasks as requested. Delegation of duties to volunteers may be required in the completion of these tasks.