Accounts/Admin Officer

12 Baskets Foods Limited

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Accounts Administration

  • Responsible for checking supplier invoices for pricing, coding, limits, authority and validity. Take up queries direct with suppliers and employees;
  • Input supplier invoices and expense claims into the Finance System and reconcile all supplier accounts. This includes input of credit card, air travel and cab charge information.
  • Assist Accountant/s with duties that may arise form time to time, particularly during absences;
  • Make timely payment of all accounts including supplier invoices, re-imbursement to staff, bank transfers, payroll liabilities and acquittals of corporate credit card usage, in line with Bush Heritage
  • policies, procedures and authorisations;
  • Administer preparation of payroll for authorisation and transmission;
  • Maintain petty cash;
  • Maintain a proper filing system for all transactions, within assigned responsibilities, for audit and accounting purposes;
  • Raise debtor invoices as required.
  • Act as the liaison point for Bush Heritage staff in relation to building facilities management issues.


General Administration

  • Work collaboratively with suppliers and staff to ensure Bush Heritage is well regarded as making timely payments of accounts and issuing accurate invoices;
  • Maintain appropriate filing systems for suppliers, credit card payments and employee reimbursements (i.e. all payments made);
  • Provide copy records and information required for audit and grant acquittals;
  • Coordinate all internal (Bush Heritage) building facilities management issues, including liaison with the external Building Manager on maintenance issues.
  • Assist with documentation and other duties as directed by the Finance Manager;
  • Other duties across Bush Heritage consistent with the position grading.
  • The Accounts and Administration Officer will assist with general duties under the direction of the Finance Manager. In our small and informal working environment, all staff co-operate in general areas
  • such as answering phones, “housekeeping” duties etc. All staff are expected to work collaboratively and participate in a wide range of tasks as requested. Delegation of duties to volunteers may be required in the completion of these tasks.



12 Baskets Foods Limited

Job Level

Experienced (Non-Manager)




Accounting / Audit / Tax and Administration & Office Support

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years