Event Coordinator

12 Baskets Foods Limited

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Event Planning and Production 

  • Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies, equipment and signage, and ensure appropriate décor to meet quality and Brand expectations. 
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities. 
  • Create and revise room layouts for each event. 
  • Propose new ideas to improve the event planning and implementation process. 
  • Serve as liaison with vendors on event-related matters. 
  • Work with media and public affairs team to coordinate press events and messaging is timed and released to effectively promote events
  • Assist with managing on-site production and clean up for events as necessary. 
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. 
  • Close out all events as required. 
  • Some travel may be required.


Event Administration

  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event project. 
  • Keep track of event finances including check requests, invoicing, and reporting. 
  • Coordinate appointments and scheduling of events on the calendar. 
  • Act as the point of contact as smaller events as needed.
  • Help to document activities prior to and during the events for internal and external communications.



  • Excellent communication skills, including writing, proof reading skills, and speaking. 
  • Excellent organization skills and experience with project management
  • Ability to manage multiple simultaneous projects and work assignments from a variety of staff and volunteers. 
  • Excellent interpersonal skills both in person and by phone, with high professionalism. 
  • Ability to accomplish projects with little supervision. 
  • Fantastic customer service ethic and high expectations for quality. 
  • Bachelor’s degree preferred; significant work experience can substitute for the degree. 
  • Proficient using the Web to conduct research, event administration and procurement as well as with the latest versions of Microsoft Outlook, Word, Excel, PowerPoint. 
  • Experience with Web communications, publishing, usability and/or social media is a plus.



12 Baskets Foods Limited

Job Level

Experienced (Non-Manager)




Marketing / Advertising / Communications

Job Type


Minimum Qualification


Preferred Years of Experience

1 - 3 years