State Team Leader

Palladium

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Palladium develops and delivers solutions that create a positive impact for communities, businesses, societies, and economies. We transform lives and create enduring value by working with governments, corporations, and non-profit organizations.

 

 

Project Overview and Role:

 

  • The State Team Leader is responsible for managing and overseeing the delivery of the Engaged Citizen?s Pillar of the Partnership to Engage Reform and Learn in their state. This includes overseeing the delivery of operational research in their state, managing the setting of priorities and work plans, ensuring the maintenance of M&E and KM systems and overseeing program finance and administration. The State Team Leader shall be responsible for the line management and supervision of State Partnership Facilitators, Finance Officers, and Admin Officers, short term advisors, as well as the recruitment of new staff into these positions as needed. They shall be responsible for managing the performance of these members of staff and building relationships between them to create an effective team, as well as playing a leading role in managing relationships with program partners in the state, including DFID, government representatives, and other programs.
  • Relationships
  • Teamwork & Mentoring
  • The State Team Leader should familiarize themselves with the ToRs of all their team members as well as key program management frameworks: technical, financial and administrative policies and guidelines.
  • Actively contribute to Team-Building within the ECP team ? use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.
  • Actively contribute to a positive office culture and collaborate with other programs to ensure operational synergies.
  • Mentor other colleagues, partners and contractors (within and outside of ECP, and across states) ? direct provision of guidance and support, consistent with ECP?s vision, mission and values/principles.
  • Look out for, highlight and support resolution of internal challenges impacting on team performance.
  • Line management of State Partnership Facilitators, State Finance, and State Admin Officers
  • Provide daily oversight, staff performance management, including mentoring, staff development (in line with ECP?s Mission, Vision, Values & Behaviours and their ToR), signing off timesheets, appraisal, mediation, arbitration, and enforcement of discipline.
  • Line Management by a Head of Delivery (TBC)
  • The State Team Leader is responsible for working under the direction provided by one of the Heads of Delivery, regularly reporting to them and ensuring his/her activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.

 

 

Responsibilities:

 

  • Support to development and refinement of program strategy in the state
  • Supervising the completion of operational research in the region, including coordinating the inputs of technical advisors and contributing to the research process
  • Reviewing research outputs and supporting the selection and prioritization of issues and partnerships to support in the states
  • Leading the development of work plans and budgets for the state based on this and communicating these to staff and partners
  • Contributing to refinements of program priorities and approach within the state on an on-going basis through support for processes of reflection, review and re-strategizing within the team
  • Programme implementation
  • Oversee implementation of the work plan through effective delegation of duties within the team (between State Partnership Facilitators, Admin and Finance Officers) and oversight and management of their work
  • Oversee how program resources (funds/budget and ST-TA) are being allocated/managed/used in support of partners
  • Oversee National TA inputs/visits
  • Ensuring work within the region is fully integrated with ECP?s information management, communication and monitoring and evaluation systems
  • Oversight of program administration.
  • Chief accounting officer ? countersign imprest account, sign off staff timesheets, asset register, audits, local contracts, and present annual budget for state program activities, approve monthly financial forecast, financial reports and endorse statements of the variance of expenditure against budget
  • Ensure practical compliance with Programme Management Frameworks and the Programme Operations Manual and on all technical, financial and administrative staff duties/tasks
  • Chair of ECP State Procurement Committee.
  • Ensure compliance with Audit recommendations.
  • Ensure adequate security of staff, property, and events with partners, as well as the security of confidential documents/data (financial and staff personal files) within the office.
  • Management of staff
  • Staff Recruitment ? headhunt, screen and interview (panel member) new staff
  • Staff Induction/Orientation ? provide for new staff at the state level, integrated with national level induction.
  • Active Team-Building ? familiarise yourself with the ToR of all your team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines, and make use of ECP?s shared mission, vision, values, identity/public profile, as well as staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.
  • Staff Performance Management ? conduct Probation, Annual Appraisal & Development of line-managed Staff in line with ECP?s Mission, Vision, Values & Behaviours and their ToR.
  • Mediation, Arbitration, and enforcement of Discipline ? deal with individual staff performance problems and resolve other internal challenges impacting on team performance.
  • Building relationships with key program partners
  • Regularly liaise with ECP Abuja, in particular, the NTL, TD, National TA and Federal Team
  • Liaise with DFID Nigeria at the state level
  • Liaise with State Governments & State Houses of Assemblies at the leadership level (Governor, ExCo, Speaker, SSS, NPF).
  • Build effective working relationships with state-level leadership of the other pillars of PSAG and other DFID programs in the state, including the service delivery and local government portfolios
  • Compliance
  • Other reasonable tasks/amendments to TOR.
  • Agree that performance will be assessment based on these Terms of References. Any amendments to these ToRs should be discussed and agreed with your line manager.
  • Understand that you will be expected to undertake any reasonable task as requested by their line manager where it is not disruptive to other duties or inappropriate for the level of this position.
  • Information Management
  • Ensure that familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.
  • Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes, use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.
  • Financial Management
  • Work as part of the team to ensure that the variance of spend against forecast remains below 2% on a monthly basis, this is achieved by good communication of spend and anticipated spend against forecast to the Finance Officer.

 

 

Requirements:

  • Minimum education and experience required
  • Educated to university degree level or above
  • At least 10 years? experience in supporting civil society and voice and accountability in Nigeria
  • At least 5 years? experience in senior management and leadership positions
  • Experience working in a donor (preferably DFID) funded program
  • Key competencies and professional expertise required
  • ALL applicants for this role must be indigenous to the state of Jigawa
  • Strong expertise in building relationships with high-level stakeholders in government, media, and civil society
  • Expertise in the line management and mentoring of program teams
  • Strong skills in overseeing and managing systems for the delivery of development programs, including planning frameworks, monitoring and evaluation and knowledge management
  • Strong skills in overseeing and directing systems for project administration and operations 

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Summary

Company

Palladium

Job Level

Experienced (Non-Manager)

Location

Jigawa

Specialization

Administration & Office Support

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

10 - 15 years