ESSENTIAL JOB FUNCTIONS
- Manages office filing system;
- Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc;
- Coordinates overall administrative activities for the department.
- Keep updated records and files and maintain financial sheets with office expenses and costs.
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image;
- Ensures that the front office environment is kept in good condition through effective supervision of personnel in charge of cleaning
- Answering/dialing calls, transferring them to relevant persons, taking messages and passing them to the concerned person
- Receiving and delivery of office mails
- Receiving and directing visitors to appropriate office
- Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions
- Responsible for receiving and attending to guest’s needs
- Assists in the coordination of overall administrative activities for the office
- Assist with drafting of letters;
- Carries out secretarial duties for the departmental Directors, as directed.
- Participates as needed in special department projects.
- Take up other duties as assigned (travel arrangements, appointment schedules, liaison with our bankers etc.)
- Acting as a liaison between clients and executive staff
Bachelor’s degree in any field from a reputable and accredited University
- Very good use of Microsoft Office package.
- Familiarity with the use office machines (e.g. Scanner, printer, photocopier etc.)
- Thorough knowledge of customer service, office management and basic book keeping procedures
Working with people
Presenting and Communicating Information
Good Interpersonal skills
Time Management skills
Ability to multitask
Detail Orientation and analytical
Knowledge of office management
Deciding and Initiating Action
Following instructions and procedures
At least 1-3 years proven experience as Admin/Front Desk officer or relevant position.
Help someone get a job, tell them to visit http://jbng.me/477469 to apply for this job .