Admin/Front Desk Executive

Confidential

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ESSENTIAL JOB FUNCTIONS

  • Manages office filing system;
  • Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc;
  • Coordinates overall administrative activities for the department.
  • Keep updated records and files and maintain financial sheets with office expenses and costs.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image;
  • Ensures that the front office environment is kept in good condition through effective supervision of personnel in charge of cleaning
  • Answering/dialing calls, transferring them to relevant persons, taking messages and passing them to the concerned person
  • Receiving and delivery of office mails
  • Receiving and directing visitors to appropriate office
  • Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Responsible for receiving and attending to guest’s needs
  • Assists in the coordination of overall administrative activities for the office
  • Assist with drafting of letters;
  • Carries out secretarial duties for the departmental Directors, as directed.
  • Participates as needed in special department projects.
  • Take up other duties as assigned (travel arrangements, appointment schedules, liaison with our bankers etc.)
  • Acting as a liaison between clients and executive staff

 

EDUCATION:

Bachelor’s degree in any field from a reputable and accredited University

 

KNOWLEDGE REQUIREMENTS:

  • Very good use of Microsoft Office package.
  • Familiarity with the use office machines (e.g. Scanner, printer, photocopier etc.)
  • Thorough knowledge of customer service, office management and basic book keeping procedures

 

 

SKILLS REQUIREMENTS:

  • Working with people
  • Presenting and Communicating Information
  • Good Interpersonal skills
  • Time Management skills
  • Ability to multitask
  • Organizational skills
  • Detail Orientation and analytical
  • Knowledge of office management
  • Deciding and Initiating Action
  • Following instructions and procedures

 

WORK EXPERIENCE:

At least 1-3 years proven experience as Admin/Front Desk officer or relevant position.

Summary

Company

Confidential

Job Level

Experienced (Non-Manager)

Location

Lagos

Specialization

Administration & Office Support

Job Type

Full-Time

Minimum Qualification

Degree

Preferred Years of Experience

1 - 3 years