A leading Systems Integration Company located in Lagos is looking to hire an Executive Assistant to the CEO.

Summary

• To provide high level strategic and administrative assistance to the CEO, utilizing diplomacy, discretion and confidentiality.
• To work closely with the CEO in order to make the CEO’s day as efficient as possible.
• Also responsible for all Admin tasks around the CEO’s function, including the Executive Management Team.

 Roles & Responsibilities

• To provide comprehensive secretarial support and assistance to the CEO in the discharge of his duties
• To ensure that the CEO’s decisions and instructions are properly carried out and communicated to the appropriate levels;
• Managing board processes emanating from the CEO – board papers, discussion papers, proposals
• Schedules appointments on behalf of the CEO and ensuring that his meetings are held and records kept accordingly
• Prepare memos, letters, reports and miscellaneous correspondence on behalf of the CEO
• Log and distribute incoming fax messages to the CEO promptly
• Writes and edits letters, exercises judgment, acts decisively and maintains confidentiality.
• Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan and schedule activities with other executives, key personnel and outside business contacts.
• Manages the calendar, email and office telephone for the CEO.
• Maintains and updates files, takes down minutes of meetings when necessary.
• Provides guidance in completion of some routine activities.
• Co-ordinates conference and travel arrangements, prepares itineraries and expense reports, and accompanies CEO when requested.
• Acts as custodian of corporate documents and records.
• Responsible for filing any/all confidential documentation on behalf of the MD
• Responsible for making all travel arrangements on behalf of the MD or and all other Senior staff members when necessary.
• Prepares strategic reports and papers on behalf of the CEO.
• Support other Senior Management staff with general administrative tasks as and when required.

Qualifications

• A bachelor’s degree in Law
• Must not be above 35 years old
• An MBA or relevant post graduate degree/professional qualification will be an added advantage.

Suitable candidates should send in  their resumes